Privacy Policy

Trim, Athboy & District Angling Association
Last Updated: December 2025

Who We Are

We are Trim, Athboy & District Angling Association (Trim Athboy Anglers), established in 1943. Under GDPR, we are the "Controller" of member data.

Contact: trimathboyanglers@gmail.com

This policy explains what personal information we collect, how we use it, how we keep it secure, and your rights.

What Information We Collect

Membership Data

We collect the following to manage your membership:

• Name
• Address
• Date of birth (year of birth only for juniors)
• Telephone number
• Email address
• Photograph (for membership card)
• Member number

Junior Members (Under 18)

Information for junior members is collected only with a completed application signed by a parent or guardian. We hold:

• First name and surname
• Year of birth (not full date)
• Photograph (with explicit parental consent)
• Link to parent/guardian member record

Direct communications with junior members are directed through the registered parent or guardian.

Payment Information

We do not store bank card details. All payments are processed by our payment provider, Stripe, who are regulated by the Central Bank of Ireland. We retain only a record that payment was made, the amount, and the date.

How We Use Your Information

We use your personal data to:

• Manage your membership and renewals
• Provide your digital membership card
• Verify your membership to riparian landowners
• Process boat bookings and day permits
• Send important club communications (river closures, AGM notices)
• Comply with insurance requirements

We will never sell or rent your personal data. We will not share it with third parties without your consent except where required by law or as described in this policy.

Photographs

Membership Card Photo

Your photograph is used solely for membership verification — displayed on your digital membership card and visible to committee members who may need to verify membership.

Your photo is:

• Stored securely with access controls
• Not published on our website or social media
• Deleted when your membership lapses (immediately for juniors, within 1 year for adults)

How We Protect Your Data

Your data is stored in Supabase, which provides:

• Encryption at rest and in transit
• Row-level security (you can only access your own data)
• Secure data centres with physical and electronic safeguards

When data is transferred between servers and your device, it uses SSL encryption — the same technology used by banks.

How Long We Keep Your Data

We retain financial records for 6 years to comply with Irish tax law (Taxes Consolidation Act 1997).

Your Rights

Under GDPR, you have the right to:

• Access your personal data — request a copy of what we hold
• Rectify inaccurate data — correct any errors
• Erase your data — request deletion (subject to legal retention requirements)
• Restrict processing — limit how we use your data
• Object to processing — in certain circumstances
• Data portability — receive your data in a portable format

To exercise any of these rights, contact us at trimathboyanglers@gmail.com. We will respond within 30 days.

Note: If you request erasure of all your data, this will terminate your membership. We cannot delete financial records within the 6-year legal retention period.

Complaints

If you believe we have not handled your data correctly, please contact us first at trimathboyanglers@gmail.com.

You also have the right to complain to the Data Protection Commission:

Contact

For any questions about this policy or your personal data:

Trim, Athboy & District Angling Association
Email: trimathboyanglers@gmail.com

This policy applies to the Trim Athboy Anglers website and mobile application.